How RentalForce Works
A comprehensive platform connecting contractors with heavy machinery suppliers through two powerful applications
Two Apps, One Ecosystem
RentalForce operates through two specialized mobile applications, designed to streamline heavy machinery rental in the Saudi Arabian market
User App (Contractor)
For contractors and companies who need to rent heavy machinery for construction projects
Provider App (Supplier)
For machinery owners and suppliers to list equipment and manage rental orders
User App: Two Ways to Rent
Choose between two distinct workflows based on your project needs and timeline
Flow 1: Quotations
Request-based competitive bidding (InDriver-style)
Best For:
- Urgent machinery needs
- Market price discovery
- Competitive pricing
How It Works:
Post your rental request with budget and requirements. Receive offers from multiple suppliers within 180 seconds. Compare and select the best offer based on price, rating, and equipment specs.
Create Request
Select location via Google Maps, choose machinery category, set rental duration, specify if operator is required, and set your budget range.
180-Second Auction Window
Watch incoming offers appear on an animated map (InDriver-style). Providers compete by submitting their best prices.
Accept Best Offer
Compare providers by price, rating, machinery specifications, and availability. Select your preferred supplier.
Track Delivery
Real-time GPS tracking as provider delivers equipment to your location. Get notifications at each status change.
Active Rental Period
Monitor remaining days, request contract extensions, and communicate directly with the provider.
Return & Billing
Initiate return request, review final invoice including any extensions or fees, process payment, and schedule equipment pickup.
Rate Provider
Leave feedback on equipment condition, communication quality, and overall experience.
Flow 2: Bidding
Marketplace browsing with competitive bids
Best For:
- Planned rentals with lead time
- Browsing specific machinery
- Budget certainty
How It Works:
Browse the marketplace of available machinery listings. Place a bid on equipment you want to rent. Provider reviews and accepts your bid. Delivery is scheduled and tracked in real-time.
Browse Marketplace
Search and filter machinery listings by category, location, daily rate, and availability. View detailed specs and photos.
Place Bid
Select delivery location via Google Maps, choose rental period (start/end dates), specify if you need an operator, and submit your bid.
Await Provider Response
Provider reviews your bid details including bidder profile, amount, dates, and delivery location. They accept or reject within their timeframe.
Delivery Scheduled
Provider sets exact delivery date and time. You receive confirmation and can track progress.
Real-Time Tracking
15-second GPS polling updates show equipment location during transit. Status progresses: Pending → Scheduled → In Transit → Arriving → Delivered.
Delivery Confirmation
Inspect equipment condition upon arrival, take photos for documentation, and confirm receipt in the app.
Active Rental
Monitor countdown timer, manage contract extensions if needed, and communicate with provider throughout rental period.
Return Process
Initiate return with condition assessment, upload damage photos if needed, select preferred pickup date. Provider schedules and completes pickup.
Final Billing
Review invoice breakdown: base rental + operator fees + extensions + damage fees (if any). Process payment via card or bank transfer.
Rate & Review
Provide comprehensive feedback on overall experience, machinery condition, communication, and punctuality (1-5 stars each).
Provider App: Dual Revenue Streams
Respond to quotation requests and accept marketplace bids to maximize your equipment utilization
Quotations Flow (Provider)
Respond to user requests with competitive offers
View Incoming Requests
Receive notifications when new rental requests match your available machinery. Filter by category and location.
Select Machinery
Choose which equipment from your inventory to offer. System only shows available items for the requested dates.
Submit Competitive Offer
Enter your best price considering user's budget range. Add optional message about equipment specs or delivery terms.
Wait for Acceptance
User reviews all offers and selects best one. Get instant notification if your offer is accepted.
Manage Delivery
Schedule delivery date/time, start transit tracking, update status as you move, and mark as delivered upon arrival.
Handle Extensions
Review extension requests from users, approve or reject with updated pricing, and extend contract period.
Process Return
Receive equipment at facility, perform detailed inspection, document any damage with photos, and either clear or file damage claim.
Track Earnings
View earnings dashboard with commission breakdown. Request payout to your bank account when ready.
Bidding Flow (Provider)
List machinery and accept competitive bids
List Machinery
Create detailed listings with daily rates, photos, specifications, and availability calendar. Set minimum rental period.
Receive Bids
Get notifications when users place bids on your listings. View bidder profile, amount offered, rental dates, and delivery location.
Accept Best Bid
Review all bids and select the most profitable. System auto-rejects overlapping bids to prevent double-booking.
Schedule Delivery
Set exact delivery date and time based on your operational schedule and user preferences.
Deliver Equipment
Use in-app GPS tracking during transit. Update status in real-time. Take delivery confirmation photos upon arrival.
Manage Active Rental
Approve extension requests, handle support queries, and monitor equipment usage throughout rental period.
Return Inspection
Inspect equipment upon return: check for damage, verify operational hours, compare with delivery condition, and document findings.
Earnings & Payout
Track gross earnings: Base Rental + Operator Fees + Extensions. Platform deducts commission (2-4.5%). Request payout of net earnings.
Flexible Subscription Plans
Choose the plan that fits your business needs. Both users and providers select from three tiers.
Basic
Starter
- 10 requests or bids per month
- Email support
- Basic analytics
- Standard delivery tracking
Professional
Growth
- 40 requests or bids per month
- Priority support
- Advanced analytics
- Real-time tracking
- Extension requests
Enterprise
Scale
- Unlimited requests & bids
- 24/7 dedicated support
- Custom analytics dashboard
- API access
- Dedicated account manager
Platform Features
Built with cutting-edge technology for the best user experience
Google Maps Integration
Precise location selection, real-time GPS tracking, and route optimization for deliveries.
Push Notifications
Instant alerts for offers, delivery updates, payment confirmations, and more.
KYC Verification
Secure onboarding with document verification for both users and providers.
Integrated Payments
Seamless payment processing with cards, bank transfers, and digital wallets.
Real-Time Tracking
15-second polling updates during delivery with status progression indicators.
Rating System
Comprehensive feedback on equipment condition, communication, and punctuality.
Ready to Get Started?
Join RentalForce today and transform how you rent or provide heavy machinery